Things to know before applying for a conference visa: Basically, travelers who need to visit and stay in a foreign country for a short time frame for the sole purpose of attending a conference will need a conference visa. However, before applying for a conference visa, it is pertinent you know that conference visa application rules may differ from country to country. If you plan to travel abroad with a conference visa, there are things to know before applying for a conference visa. Here are 5 Aspects to take note of before applying for a conference visa
Know the type of visa and how it pertains to specific countries
Before applying for a conference visa, you must know the class of visa and also understand that there are different visa application instructions for specific countries. Things to know before applying for a conference visa. Traveling to a country for a short period to attend a conference/seminar/convention and workshops, would require you to apply for a conference visa. When applying for a conference visa, you should follow guidelines and apply to the country you intend to visit. For instance, if you want to visit Canada, you do not have any business reading instructions on the website of any of the Schengen countries. Also, take note that the conference visa application checklists for EU citizens may be different from that of non-EU citizens.
Eligibility status: who needs a conference visa?
Students, researchers, academicians, company CEOs, are eligible for a conference visa. Things to know before applying for a conference visa. For you to obtain a conference visa, you will provide a valid passport, documents and an invitation letter from any of the recognized bodies as it relates to each country and its policies. Whether you’re travelling as a single person or otherwise, a letter from any of the following bodies and other necessary documents that we shall reveal here might get your conference visa application approved: – A reputable academic institution – Research institutions – Registered public and private firms – Known Non-governmental organizations – United Nations and other top agencies – Department of government – Business/trade unions When applying for a conference visa, you can apply for a single country as well as you can apply for multiple countries conference visa in sequence; that is if you are planning to travel to various countries for workshops/seminars, and conferences.
Follow the Process:
Just like every other visa type, getting a conference visa has a process. There are various conferences/seminars to attend, but you should also know that some conferences displayed over the internet can be a scam. Conversely, proper research on the organization/company organizing the conference will allay your doubts. These tips will guild you when applying for a conference visa: – Diligently search for an appropriate conference/seminar/convention as it relates to your career or interest – Read thoroughly the registration steps and fill in the required fields – After completing the registration process, request for a visa invitation letter from the organizer or body – With the invitation letter, apply for a conference visa or visit the country’s embassy or consulate – Pay the fees. That is if there is any stated. – Get the acknowledgment and visa approval letter – Very importantly, print it out and make sure you have it on you while traveling. You will present at the point of entry when you get over there. ## Where and documents required for a conference visa: Applying for a conference visa can be done through online application mode or by visiting the country’s embassy/consulate in your country. Whichever way you want it, it is expected that you provide certain documents and if satisfied by the embassy, your conference visa will be granted.
Documents required to obtain a conference visa:
- Valid passport valid at least for 6 months – Recent color passport photographs – Photocopy of the passport – Online filled form – Visa invitation letter indicating your name (if you are presenting a paper or giving a talk)
- Letter of sponsorship – Proof of funds(if self-funded)
- Hotel bookings/reservations/accommodation
Can you apply for a second time if your conference visa is denied?
When a conference visa is rejected, the reason for rejections can be stated. At times, a conference visa can be denied if the embassy is not satisfied that the visa applicant will return to his/her home country after the conference. But, it is crucial you provide authentic documents and stick to the purpose of traveling. This is to save you the trauma of having a visa denied. Aside from that, fake documents can get you banned for further visa applications for that particular country. To the question can you apply for a second time if your conference visa is denied? This is one of the Things to know before applying for a conference visa and to answer your question, yes, you can apply… Conference visa is meant for a short stay. There won’t need to appeal, rather, you can ask the organizer of the conference to rearrange/reschedule another event for you in a different country with a change in the date too. You should also cancel the earlier registration to get a new one. If you’re finding it hard getting a conference visa, you may consider applying for a visitor(s) visa. In some situations, a visit visa can pass for a conference visa. Nevertheless, before using the visit visa for either conference/seminar/meeting reasons, do well to contact or visit the embassy/consulate in your country.
Conclusion:
When searching for a conference to attend, you should look for events that can last between 5- 7 days and apply early. Things to know before applying for a conference visa. You must carry out adequate research on the event or conference before making payment that is if there is any attached to it.
How to check if a conference is genuine or not
Ideally, a trusted organizer for a conference should have a functional website. Before you continue with the registration process, run a background check of the company on any search engine – You can mail the organizers and request for feedback. Do not send it to a personal email address. From the feedback, you are either in or out! – Do not yield to the call of organizers requesting you submit papers to a conference. Most reputable organizers hardly send electronic e-mails or invitation to individuals, but often advertised through call for papers – When applying for a conference, apply to your area of interest or field and if the conference or events you see have no known resource persons on it, you should thread with caution. On the contrary, some scam organizers can smartly use the names of some facilitators without their knowledge. You have to dig deep before you proceed with the registration – Some conferences can be free or may require some fee. However, you should steer clear from conferences offering you free attendance yet, requesting you to pay for accommodation fee and refreshments. After you’ve carried out proper research on the organizers and you are convinced it is genuine, you can now go on with the registration process. Things to know before applying for a conference visa. Once you get the letter of invitation from the organizers, proceed immediately to apply for a conference visa or a visitor visa as the case may be. Please note: Conference visa is only meant for a short stay with the sole reason for attending a conference/workshops. If you have any other reason aside this purpose, you should seek for another visa type.